805.643.7222 | info@ventura-chamber.org| 505 Poli St., 2nd Floor, Ventura, CA 93001
Ventura Chamber of Commerce

Jobs

Ventura Chamber - TEMPORARY Office Administrator

Ventura Chamber of Commerce
Job Description
The Ventura Chamber of Commerce is looking for a TEMPORARY Office Administrator to join our team from mid July 2017 through February 2018. We are looking for a competent, smart and outgoing individual who has a high level of detail and professionalism. Please read the job description below and if you meet the requirements, send us your resume and salary history along with a cover letter. We look forward to hearing from you!

The Position:   
This position is responsible for the front office administration of the chamber, management of the membership database, greeting all members and guests who visit, answering the phones, routing calls and general administrative duties.  Excellent verbal and written communication skills are required as well as outstanding customer service skills coupled with attention to detail and impeccable follow- up.
 
 
Primary Duties Include But Are Not Limited To:
    Database Management
  • Initiate and execute monthly member billing, prepare, stuff and mail invoices
  • Process all member payments
  • Process all new and dropped members
  • Track and order new member plaques
  • Send new member communications
  • Email statements to all past due members monthly
  • Responsible for all updates in membership database
  • Keep electronic member records up-to-date
  • Update US Chamber database with new members monthly
  • Prepare lists and assist with calls on past due members
  • Assist with member registration and event sign ups
 
  General Office Administration
  • Coordinate and process all mail
  • Filing and organization of office and member files
  • Notice all chamber committees and assist with the preparation of committee meeting agendas and packets
  • Update 2-month calendar
  • Prepare and mail new and renewing member packets
  • Assist with the monthly events, printing name badges, registration lists and Hot Sheets
  • Answer all incoming calls prior to third ring
  • Calendar management for the CEO and the chamber board room
  • Prepare, compile and print monthly reports for staff and Board as needed
  • Assist with special tasks and projects as needed
 
 
Requirements:
  • 4 years of relevant work experience
  • Proficient in use of MS Office suite software (Word, Excel, PowerPoint and Publisher) and Outlook
  • Excellent written and verbal communication skills
  • Detail oriented with strong organizational ability to handle multiple projects simultaneously
  • Exceptional customer service skills
  • Accounting experience a plus
  • Flexibility to handle frequent changes and rescheduling
  • Flexibility with schedule and ability to meet unusual or long hours
  • Ability to work with a variety of people, enjoys working as as a team player
  • Must have a valid California driver’s license and the ability to drive to off-site locations
  • Must be able to lift up to 20 pounds. 
 
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibility from time to time, as needed.
 
 
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